Minutes of SGMeeting of 07 10 99

Present: M.Cattaneo, C.Gaspar, F.Harris, J.Harvey, B.Jost, P.Mato, F.Ranjard, I.Videau
Excused : T. Cass

1. Role and organisation of planning meetings

Define Project plans

• To be generated for each main activity
• Need to maintain a coherent picture - Standard format/template, common tool.
• Contents and level of detail to be decided …..
• Details need to be maintained up-to-date - implies effort

Track progress

• Review schedules, resolve conflicts

Discuss position towards external activities

• Agree what we would like to get from external services
• Initiate our involvement in and commitments to common projects
• Agree our position on issues raised at FOCUS, LCB

Discuss and prioritise requests for resources

• Prepare annual budget request and  annual COCOTime request
• Prepare requests for fellows, technical students, doctoral students
• Office space and equipment

Prepare important activities

• Reviews, LHCb weeks, Software weeks, Training sessions, Meetings with referees
• Contributions to workshops, conferences, schools

2. Role of ESS group in Controls

A Memo was prepared and subsequently sent to D. Schinzel

It was agreed to produce abstracts on GAUDI architecture, persistency scheme, detector description, LHCb approach to configuration management and possibly architecture of control system. Deadline for abstracts was subsequently postponed to November 5th. 

5. Plan for GAUDI review in November  - Held over

6. Plan for next Software Week - end of November   - Held over

    The migration policy was discussed and agreed at a special discussion dedicated to this point that was held a week after this meeting. Florence will circulate a memo to the subdetector contact people outlining the strategy and the work that has to be done by them.

Election of new spokesman in progress.

9. A.O.B.      

It was decided to hold meetings on a monthly basis, on the first Thursday of each month.